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representative imageMumbai: The same auditor cannot be continued for more than three consecutive years, members not attending the meetings but complaining about the proceedings, they should approach the co-operative courts and to approach the registrar instead should resolve their grievances, all society information including tenants, security n cleaning staff should be computerized, minutes of meeting should be ready in a month or at least next meeting, before setting Advisory Committee Should take care of complaints, and should be 3-member while appointing administrator administrative board To be appointed along with one member from the Society. These are some of the major instructions of the Cooperative Commissioner Anil Kawade Housing societies of the state have been included in their advisory through a circular issued recently.
“Most of the members of the organization do not attend the monthly/annual meetings as well as elections and later complain about the decisions/resolutions of the meeting. If the members do not attend the meeting but complain about the proceedings in the If they do, they should approach the court under Section 91 and get them resolved,” he said. According to cooperative expert Vinod Sampat, many such people go to the registrar and the office as well as the society and hence the time and energy of the rule. Let’s waste
Kawade pointed out, “The management committee will depute persons living in the institution to ensure that complete information with photographs relating to the owner, tenants, security guards, cleaning staff etc. is maintained in the computer of the organization or in a register.” No computer.” Told that after the meeting of the Management Committee, it is mandatory to write the minutes within one month or before the next meeting.
Kawade said, “A number of complaints are often received from organizations and members regarding the functioning of cooperative housing societies at various levels. The said complaints are expected to be resolved at the local level within a short period of time. For this, the complainant should first should be filed.” After discussing it in the meeting of the Committee, the Committee shall take a decision on such application by majority vote. The decision of the Management meeting shall be communicated to the member within 15 days. If not satisfied with the decision, it will be communicated by the committee. Complaints can be made to the committee Advisory Committee constituted by the general meeting of the organization,” suggested the advice.
According to the circular, the advisory committee of the society will consist of – President elected by the General Body (other than the Working Committee President), Members elected by the General Body (other than the Working Committee member), Managing Committee members, Certified Auditors and Statutory Auditors of the organization and One Samaj Federation representative from the area or ward.
“The Advisory Committee shall resolve the grievance application within 45 days and inform the applicant with the decision of the majority. If not satisfied with the decision given by the Advisory Committee, the complainant may file a complaint with the concerned Registrar. To take action within 7 days and to give reply/decision within 30 days. However, if action is not taken within the prescribed period, the complainant may lodge a complaint with the District Sub Registrar. Decision should be given within the hearing. 45 days. If the District Deputy Registrar does not act in this way, then a complaint can be lodged with the Divisional Joint Registrar. They should give a decision within 60 days after hearing. If no action is taken from the above In any office, a complaint can be lodged with the Cooperative Commissioner, who should give an appropriate decision within 60 days,” suggested the advisory.
Meanwhile, Kavade suggested registration of a separate Federation of Housing Institutions on the lines of Area Local Management of Housing Institutions. Mumbai Municipal Corporation At ward level to help societies in various ways.
In relation to the appointment of the administrator, it has been said in the circular of Kavra that if the registrar is convinced that it is necessary to appoint an administrator/authorized officer in the said institution, then he should appoint that person as administrator/authorized in the panel prepared by the divisional joint registrar’s office. Officer. “a 3 member administrative board Should preferably be appointed. Out of which at least one member should be a member of the institution and one member should be in the panel constituted by the office of the Divisional Joint Registrar Cooperative Societies. Renewal of the roll on the panel will be required every year before March 31,” he said.
Pointing out that complaints such as society audit is not done on time and copies of the same are not circulated among the members, Kawade said that certain rules should be strictly followed such as the CA/Certified Auditor conducting the audit should be Must be replaced after three years. He said, “All cooperative societies have been computerized and every society is maintaining its information in a computerized form, so it is convenient to update the information from time to time, so housing societies are also expected to maintain their information. Keep it on the computer.”
According to the circular, while redressing several complaints of housing societies, it has been observed that many managing committee members/office-bearers do not have adequate knowledge about the cooperative act and bye-laws, hence the work is not done properly. “Therefore, it is imperative to appoint a manager, who is fully conversant with the cooperative act, rules and bye-laws. If the organization cannot financially afford a full-time manager, the organizations may join hands. I should help organizations.” a manager. The federation should form a panel of trained managers and appoint a manager from that panel,” the advisory said.
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